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Constitution And By-Laws |
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Article 1 - Name |
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The name of this
organization shall be the Middle Tennessee School Band and
Orchestra Association (MTSBOA ). It shall function as a non-profit
organization in the State of Tennessee. |
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Article II - Purpose |
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The purpose of the
organization shall be to promote the study of instrumental music
through band and orchestra programs in the public and private
schools of Middle Tennessee, and the continuation of those studies
at the College/University Level. |
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Article III - Affiliates |
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The MTSBOA shall be
affiliated with the: |
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A. Tennessee Music Educators
Association ( TMEA ) |
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B. Music Educators National
Conference ( MENC ) |
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Article IV - Membership |
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Levels of
membership shall be: |
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A. Active Membership
- shall be granted to any person either teaching or supervising
instrumental music in public schools, private schools, Colleges or
Universities in Middle Tennessee upon payment of annual dues to
MENC, TMEA, and MTSBOA. The Secretary-Treasurer shall remit to
MENC and TMEA dues for these organizations. All Dues are due and
payable at the September meeting of the MTSBOA. A $150.00
late fee shall be charged to active members paying dues after the
September meeting, who intend to participate in any of the MTSBOA
student activities. |
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B. Associate Members - shall pay dues of $ 35.00 annually.
Associate membership does not vote on issues concerning the MTSBOA.
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C. Honorary Membership - may be conferred upon individuals
who have rendered service in the promotion of music education
either within or outside the State. |
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D. Life membership - shall be granted to all
Past-Presidents of MTSBOA with all the privileges of active
membership. Life membership may be conferred on any other
individual who has given long-time service in other offices in the
Association. Life members shall not be required to pay MTSBOA
dues, however, they shall pay TMEA and MENC dues. |
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E. Membership dues must be paid by October 1st. Directors
not complying with this regulation will not be allowed to
participate in MTSBOA events. |
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Footnote: Extenuating
Circumstances must be brought to the Executive Committee.
Members of the Association are responsible for being aware
of, and meeting all deadlines pertaining to the MTSBOA, including
the deadline to join MTSBOA. |
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ARTICLE V- OFFICERS,
EXECUTIVE COMMITTEE, TMEA BOARD |
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The officers shall be: |
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A. President |
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B. Vice-President (immediate
Past-President) |
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C. President-Elect |
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D. Secretary- Treasurer
(appointed by the Executive Committee for a two year term on even
-numbered years as a non-voting member.) |
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E. Executive Secretary (
appointed by the Executive Committee for a two year term on even-
numbered years as a non-voting member.) |
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The Executive Committee
shall be composed of the following: |
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A. Officers |
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B. Eight Members-at-Large
representing: |
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1.
Elementary / Middle / High School – 6 (six) representatives
2. Orchestras - 1(one) representative
3. Colleges/Universities- 1(one) representative |
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***** Executive Committee
members may not miss more than 2 meetings in one year without a
proxy to cover for them. Proxies must be former members of the
Executive Committee. An Executive Committee member may be removed
from office for non compliance of this rule. |
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Representatives elected to the TMEA Council shall be composed of
the following: |
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A. The President |
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B. The President-Elect |
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The election of Officers and Executive Committee members shall be as
follows: |
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A. At the February
meeting of each year, the President shall appoint a Nominating
Committee consisting of three active members. The committee shall
nominate two persons for all offices and representatives to serve on
theExecutive Committee. Terms of office shall be for a period of two
years. The President Elect, (two) High School, Middle/Junior High
School, and Orchestra categories shall be elected in odd-numbered
years. Representatives of the College/University, (two) High School,
and Middle/Junior High School categories shall be elected in
even-numbered years.Nominees shall be contacted to secure agreement to
serve, if elected.The nominating committee shall report at the March
meeting. |
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B. Nominees for Officers and Executive Committee must
have been a member of the Association and have attended its’ meetings
regularly for at least two years. |
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C. There shall be provision for additional nominations from the floor
when the Nominating Committee reports at the March meeting. |
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D. Ballots shall be mailed to the voting membership during the third
week in March. Ballots shall be tabulated at the beginning of
the April meeting
and the results announced during that meeting. |
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E. The term of office for each Officer and Executive Committee member
shall be two years beginning immediately at the May meeting.
F. Members of the Executive Committee shall not miss more than three
consecutive meetings without sufficient reason(s). The President shall
be notified in advance if a member of the committee cannot attend.
G. A vacancy on the Executive Committee or in one of the Offices of
the Association shall be filled by Executive Committee appointment. |
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ARTICLE VI – GOVERNMENT
Government of this
Association shall be vested in the Executive Committee. The Members of
the Executive Committee shall function in all matters pertaining to
the administration and affairs of the Association.
ARTICLE VII – MEETINGS
MTSBOA Meeting procedures shall be as follows:
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A. Regular monthly meetings shall be held during the school year. The
time, place, and date of these meetings shall be determined by the
Executive Committee.
B. Special meetings may be called by the President, Executive
Committee or at the request of one fourth of the active membership.
C. In case of the necessary absence of an active member, he/she may
delegate an acceptable representative to be present at a regular or
called meeting and vote as a proxy. This representative must be a
Principal, Teacher or other person familiar with the absent member’s
school program.
D. Eleven voting members shall constitute a quorum if
all members have been duly notified of the meeting.
E. Five members of the Executive Committee shall
constitute a quorum if all Members have been duly notified of the
meeting.
F. Robert’s Rules of Order, Revised, Shall be the recognized standard
for the conduct of meetings, except as provided by the Constitution
and By-Laws of this Association.
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ARTICLE VIII - SPECIAL REQUESTS
All requests of a special nature regarding MTSBOA
events must be submitted in writing with adequate explanation to the
executive committee for consideration, who will in turn respond in
writing with adequate explanation as to the approval or rejection of
the request.
ARTICLE IX - AMENDMENTS
Amendments to this Constitution may be proposed and
ratified by a majority of members attending a regular meeting. A
ratification vote shall require two consecutive readings and two
approval votes.
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